Executive Meeting - February 6th, 2025

February 11, 2025

Executive Meeting

2/6/25

2:45 pm

Lincoln Library

In Attendance:

Jennalee Garcia Montero

Julie Bowman

Skyla Boivin

Nicole Hryciw

Julie Taylor

Motion brought forth to vote in Julie Taylor as Co-Treasurer

Votes- Jennalee, Yes Julie B., Yes Skyla, Yes Nicole, Yes

Vote was Approved. Julie Taylor has been voted in as co-treasurer for the remainder of 24/25 school year.

4/5 Grade Sports:

All in agreement to use McMenamins for 2025 basketball, and use the $1,200 that was voted yes at last general meeting for 2025 volleyball. All leftover funds from McMenamins will be used for 2026 basketball.

Upcoming Events:

Talent Show:

Jennalee and Julie T will co-chair the talent show. Lisa Mackintosh and Linda Pickering are the ones who are running it, and we will be used just as a helping hand for getting the word out, organizing, etc. No financial responsibility.

Staff Appreciation:

Julie T will help with Staff Appreciation. Julie B has been looking for donations from grocery stores. Julie T has a beach house that she would be willing to donate a week-long stay as a raffle. Taco Bar might be a fun idea for a lunch. Teachers loved the Rainbow snack bar last year. Hopefully bring in a water hydration station, with various flavors to add to water. Would like to ask Syrup Trap to do another staff Appreciation waffle day.

Graduation:

Everything is going well. We are in talks with Little Conejo to possibly do a restaurant fundraiser. Would love to do an in-person raffle at the fundraiser night to bring in more people.

Logger Laps:

Nicole is in the process of setting up the first meeting for Logger Laps. Only foreseeable changes so far, is that prize raffles will be split up in-between k-2 students and 3-5 students.

Popsicles:

It was brought up that we have not done a popsicle recess this year. Nicole and Julie T have agreed to do one on the Friday before Spring Break, March 28th. We plan on giving teachers tickets the day before that they can give to students. The students will turn in their ticket for a popsicle. That ensures that each student gets only one. Jennalee will try to find someone to be in the Linc costume, and have them join us. We will have a small cooler in the makers space for Ms. Mona to give out to the kiddos who go to makers space for recess instead of outside.

Upcoming board nominations:

Board nominations open up at our March Meeting for next year's board. All five of us are interested in continuing to be on the board. As a reminder, all positions can have a co, and can have a trainee. Secretary is broken up into two, recording secretary and communications secretary. Recording does meeting minutes, and communications does flyers, social medias, Canva, parent square, etc.

Gym fan:

Students have noticed that the gym gets pretty warm during PE. We want to start doing some research on possibly bringing in a moveable industrial fan. Need to check in with building maintenance to see if it could even be a possibility. Once we get ok from him and Principal, we will start researching.

Meeting end time: 3:45 pm

General Meeting - January 9th, 2025

January 10, 2025

General Board Meeting January 9th, 2025 Lincoln Library 5:30 pm

Board Introductions

Treasurers Report

$28,305.40 in bank between both checking and savings

Recent expenses:

$175 for fish tank Maintenance, monthly expense

$2856.11 Holiday market

$125 for hot chocolate

$161.53 for wreath fundraiser that benefits 5th grade graduation

Recent Income:

$129 for next year's holiday market scholarships

$1267.56 profit from Holiday market

$278.47 profit from the wreath fundraiser

Teacher Reimbursements:

Teacher reimbursements is used to reimburse teachers for out-of-pocket costs for things for their class and classroom. This year, we did not do payback books. We are in an oversaturated market, and it was feeling like more of a chore rather than exciting. Instead, we did restaurant night fundraisers. For reimbursements for next year, we will do less fundraisers, only Chuck E. Cheese, Burgerville, and possibly Syrup Trap. These seem to be the most attended. We wanted to do less, so it seems less overwhelming. Motions were brought forward to set a minimum and maximum per teacher amount.

$150/teacher minimum vote: Approved

$225/teacher maximum vote: Approved

Scholastic Book Fair:

This year, we had an onsite bookfair. All proceeds go to the librarian, so she can bring new books to the library. This year, our profits were $2800. We have seen that we have a need for more multi lingual books in our library. Motion has been brought to spend $800 out of the $2800 book fair profit to buy Spanish and Russian books to add in the library.

$800 vote: Approved

Judit, FCRC, has a connection that can get us Chuukese authored books. These books would be in both English and Chuukese, so all kids can read them.

Question: What is Chuukese? Pacific Islands

Motion brought forth to spend $400 on Chuukese authored books to be added to library

Vote: Approved

Mrs. Fielding is in the process of weeding out old and unpopular books, to make room for the new. She is wanting to hold a presentation of the new books, so that all students are aware of what and where these new books are.

4th/5th Grade Basketball

Last general meeting, we voted on spending $1200 to pay for Basketball, since it is not district funded this year. Hopefully slated to start first week of February. Andrea is working with us to find dates that do not correlate with other clubs and programs. We are also working with the office on how to put it in the permission slip that it is LPSG funded, and not the district.

Holiday Market:

Was well received by kids! It has become an awesome pillar of the holiday season. This year, LPSG spent almost $600 on scholarships (from parent donations and leftover scholarships from last year). All Saints normally donates money to help with scholarships, but they had just donated to us the previous month (for a scholarship fund for all other events) and did not have the resources to donate for the market. We are bringing forward a motion to vote to use $600 from the profits from Loger Laps to be available annually to allow scholarships. Loger Laps is the most profitable event that we have, and does not have anything presently attached to the proceeds.

Vote to have $600 from Logger Laps to be allocated to Holiday Market scholarships:

Approved

LPSG would like to motion using the remaining Logger Laps profit to go towards Teacher Reimbursement fund, up to the newly voted on Teacher Reimbursement max

Vote: Approved

Upcoming Events:

Logger Laps: Ran by LPSG. Occurs last full week of April. Students get sponsored or get flat donations. All students, whether they get donations or not, can run/walk/jog, etc. to earn prizes. Looking into the possibility of bringing water out there and paper cups out there.

Cultural Night: happens in May and is put on by the school. It is tied into 3rd grade expectations and standards. One of tonight's attendees has a connection to a fire dances. She is reaching out to him to see if he is available, and if so, will work with the school to decide if it is possible.

Staff Appreciation: Happens in May. Weeklong event where we spoil our teachers and staff. Julie used to lead, but this year, Skyla is. This is an event where we need a ton of help to put on and to seek out donations.

End of Year BBQ: Happens on the last day of school. Nutritional Services supplied some of the lunch last year, while LPSG supplied the rest. Nicole is leading this event. Ideas have started to be talked about, but nothing set in stone yet.

FCRC Report – Judit Torrents

Principal Williams not able to attend tonight's meeting.

Science night is January 29th. The Oregon Reptile Man is coming! Light dinner, nothing fancy.

We need Volunteers for Makers Space! If anyone is interested, please contact Judit.

Reminder about apps that Lincoln and the district uses. Parent Square and ParentVue. ParentVue has grades and report cards. 5th Grade also uses it for Programs of choice, such as VSAA

Every year, Jennalee and Judit runs an evening preschool. If anyone has registering Kinders coming in next year, these dates are April 14th – May 13th from 3-4:30 pm. This event is free! The program ends in a family night. Ms. Mona is the para that helps as well. More information will be sent out soon.

Raffle:

Julie Taylor and Tristan Lacey won the raffle for a $5 Drip Coffee gift card each.

Meeting adjourned: 6:50 pm

General Meeting - November 14th, 2024

December 31, 2024

General Meeting ** 11-14-24

Lincoln Library ** 5:30 pm

Board Introductions
LPSG stands for Lincoln Parent Staff Group. Everyone is welcomed, encouraged, and wanted to be here.
Co-Positions are available for all positions
Treasurers Report -

Checking account - $17282.37 Savings account - $10,033.78

Makers Bazaar budget is $100, Holiday Market budget is $2000

Teacher Reimbursement Program -

Reimbursements are paid out per teacher, not per student. That changed with the last board. Fundraiser nights go to Teacher Reimbursement Fund. Might need to look into doing something different. Parent brought up that Chuck E Cheese fundraiser was hard to go to because of the book fair being the same day.

Book Fair -

Book fair ran the week of conferences. Could not use the library, because of no full-time librarian to keep an eye on things. Also, because room 101 has exterior door to help keep traffic out of the school. All funds go back to the library. Ms. Fielding is new librarian. She is looking forward to diversifying our library book shelf.

4-5 Grade Sports -

VSD has cancelled 4th and 5th grade basketball and volleyball. Huge loss for our students. Parent, Amanda Wong, has volunteered to help us bring back basketball, as it is a little too late to do volleyball. Franklin was able to get funding for both sports. We would need about $1,200 to pay for basketball coaches. There was some talk about including 3rd graders this year, but we think that may not be the best option, as the school district is hoping to be able to fund it next year, so we want to keep it equitable, and not allow only one year of 3rd graders, when all prior, and possibly all future 3rd graders would not get that same option. Fee’s - maybe doing an optional donation, instead of mandatory. Pizza party at the end of the season, with awards put on by Amanda. Basketball season is the end of January through March. Coaches would be Jennalee Garcia Montero (Kindergarten teacher, LPSG President, and the basketball coach for the last 8 years), and Amanda Wong. Amanda has put in a request with McMenamins for a fundraiser night to pay for the coaches, but we have not heard back yet.

-Motion brought forward to approve or deny the LPSG paying for basketball coaches in case we do not get approved for our restaurant night

-Passed

Scholarships -

LPSG and Lincoln partners with 2 local churches, Trinity Lutheran and All Saints. All Saints came up with $450 out of their funds and wants to gift it LPSG to start a scholarship line item, to help fund students who need financial help attending/participating in our events. Every time LPSG puts on an event, scholarships are always available. Those have historically come from the LPSG’s pocket. This would help fund those students from a preset line item.

- Motion brought forward to approve or deny a scholarship line item being added to LPSG budget

-Passed

Zeffy -

Zeffy is an online platform that can be used for fundraising, tickets, etc. Currently using stripe. We have a 2.5% fee from stripe. Zeffy is free of charge for non-profits. No fee. When you check out, Zeffy does ask for a donation, but you can opt out of that. We worry about people not paying close enough attention, and donating unintentionally. We would be sure to put on all flyers, that the donation is optional.

- Motion brought forward to approve or deny the LPSG trying Zeffy out.

-Passed

Upcoming Events -

Makers Bazaar is next week. Flyers were sent out 3 weeks ago, and social media and Parent Square flyers have been sent.
Lincoln Lights is December 16th. 2nd annual events. It is like a trunk or treat, but a holiday version.
Holiday Market is December 16th – 19th. It will be open during Lincoln Lights for parents to shop. We are using a company this year. The company will restock once a day if needed, with overnight shipping. Holiday market proceeds go the general fund. Every single student gets to shop.